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APM-PMQ Exam Questions
- Topic 1: Setting Up for Success: This topic equips project professionals with knowledge of life cycles, essential for structuring projects effectively. It emphasizes governance arrangements to ensure accountability, sustainability for long-term project viability, and business case development to justify investments. These elements collectively prepare professionals to establish a strong foundation for successful project delivery.
- Topic 2: Preparing for Change: Project professionals are guided through procurement strategies, reviews to assess progress, and assurance mechanisms to maintain standards. The topic also covers transition management for smooth operational shifts and benefits management to align outcomes with organizational goals, ensuring adaptability in dynamic environments.
- Topic 3: People and Behaviours: This section develops key interpersonal skills like stakeholder engagement and communication management to build trust. It addresses conflict resolution for maintaining harmony, leadership to inspire teams, and diversity and inclusion to foster innovation. Ethics and professional compliance are also discussed, ensuring project professionals uphold high standards.
- Topic 4: Planning and Managing Deployment: Key operational skills are honed, including requirements management, solutions development, and quality management to meet project needs. Topics like integrated planning, schedule management, and resource management ensure efficient workflows. Additionally, budgeting, risk and issue management, and change control prepare professionals for practical execution challenges.
Free APM APM-PMQ Exam Actual Questions
Note: Premium Questions for APM-PMQ were last updated On Feb. 27, 2025 (see below)
You are the project manager of a project that's currently in the definition phase. After your first meeting, the project sponsor has asked to see the integrated project management plan.
In this scenario, which of the following best describes the importance of an integrated project management plan?
An integrated project management plan ensures alignment between the project manager and sponsor by setting clear expectations and outlining the project's scope, schedule, and deliverables.
SIMULATION
What are two benefits of governance in risk and issue management?
Improved Decision-Making:
Governance ensures a structured approach to identifying, assessing, and mitigating risks and issues.
With standardized frameworks and processes in place, decision-makers have reliable data to make informed and timely decisions.
For example, using a centralized risk register ensures all risks are visible, allowing for prioritization based on impact and probability.
Accountability and Oversight:
Governance establishes clear roles and responsibilities for managing risks and issues.
This fosters transparency and ensures that risks and issues are addressed by the appropriate individuals or teams within the project.
It also enables effective monitoring and reporting, ensuring that all stakeholders are aware of potential threats and mitigation plans.
Structure is the most common temporary structure used to manage projects. This allows the balance of authority between the functional line manager and the project manager. In a permanent structure, allocated tasks will match an individual's capability so may be more repetitive and less varied.
The Matrix Structure is the correct answer because:
Balanced Authority: It balances control between project managers and functional managers, making it ideal for temporary structures.
Project Alignment: Resources are shared across projects and functions for optimal efficiency.
Permanent Structures: Repetitive tasks align with functional setups, not matrix structures.
SIMULATION
You are managing a project that is approaching its final phase and is soon to be handed over to the operations team. One of the critical aspects of this transition is the effective engagement of stakeholders.
Describe three key strategies you would use to engage stakeholders in agreeing to a transition plan (3 marks):
Regular communication: Conduct consistent updates to build trust and clarify expectations.
Collaborative workshops: Involve stakeholders in planning workshops to foster ownership.
Tailored stakeholder engagement: Address individual needs with customized communication.
Explain two ways you would ensure the transfer of risks is understood and accepted by all stakeholders involved in the transition (2 marks):
Documented risk register: Provide a clear and shared record of risks with mitigation strategies.
Risk workshops: Conduct sessions to explain residual risks and their management post-transition.
These strategies ensure stakeholder buy-in and alignment on the transition plan, reducing resistance. Workshops and a documented risk register provide clarity on responsibilities.
You are the project manager of a promotional campaign project that's currently in the development phase. The project sponsor is concerned about the project's financial performance and has asked you to send them an update report.
Which of the three following reports could be used to highlight the project's current financial position?
Business case.
Cash flow.
Benefits forecast.
Actual costs versus forecasted costs.
Investment appraisal.
Earned value analysis.
The correct reports to highlight the project's current financial position are:
Cash Flow (2):
Tracks the inflow and outflow of funds during the project, providing a real-time snapshot of liquidity.
This is critical for understanding whether the project is financially stable at any given point.
Actual Costs vs. Forecasted Costs (4):
Compares what has been spent so far to the planned or forecasted budget.
Highlights any deviations from the expected financial performance, such as overspending or cost savings.
Earned Value Analysis (6):
Combines cost, schedule, and scope to measure project performance and progress.
Provides insights into cost variances (difference between planned and actual costs) and schedule performance.
Why not the other options?
Business Case (1): The business case focuses on the initial justification for the project, not real-time financial tracking.
Benefits Forecast (3): Focuses on future benefits, not current financial performance.
Investment Appraisal (5): Evaluates long-term financial viability, not ongoing financial performance.
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